Information for academic staff

For requesting materials for Library stock, see the Order request form.

For information on the digitisation service, see Factsheet 129 (pdf - 80kb) or contact Emily Dott (e.dott@tees.ac.uk; 01642 738280).

If you are an Associate member of staff, please check the information on services available to you at Associated, retired and other staff.

Getting started

Teesside University smart card (TUSC)

This card will contain your unique borrower number which allows you to borrow material and use our self services. It also allows access to some University buildings, including the Library when it is open outside of supported hours. The TUSC carries a photo. Human Resources carry out induction for all new University staff; your image is captured as part of the induction and your TUSC is printed. You will also need to come to the iZone desk to complete a registration form to activate your library account.

You can also obtain your TUSC from the Library. You will need to bring some ID to the iZone.

Personal identification number (PIN)

We can also supply you with a PIN (personal identification number), which, with your borrower number, will enable you to use the self service facilities and access some of the University systems.

You can set up your own PIN by logging on at https://myaccess.tees.ac.uk and selecting the option to manage your security details.

Alternatively, your PIN can be obtained from the iZone or Information Desk and can also be posted out to you on request by telephoning (01642) 342100 (pressing zero to speak to a member of staff).

ICT account

This will be set up by your school. Please ask at your school's ICT help desk. This is used to login to the PCs in the Library and to access off-campus resources .

Contact your Academic Librarian

The Academic Librarians are your direct link to L&IS and it's a good idea to make yourself known to the appropriate Academic Librarian if you are a new member of staff.

The Academic Librarians have responsibility for information provision in their subject areas and also for liaison with the associated Schools. It is important that you contact the appropriate Academic Librarian about matters connected with new programme development and approval, resources selection and stock development, information retrieval, student induction and information skills. They can advise on any aspect of service provided by L&IS.

Borrowing from the Library collections

The Library provides a central focus for resources to support learning, teaching and research.
It is situated on Southfield Road, as indicated on the campus map. It has extensive opening hours. The Library consists of a ground floor and three subject floors.

Collections

The stock consists of:

books, including reference material, texts, pamphlets, theses, electronic books
journals (print and electronic) with backruns, newspapers, indexing and abstracting sources (mostly online), full text databases - to see what's available for your subject area, look at the subject guides
computer software
audio visual materials such as microform, slides, audio tapes, CDs, video and DVDs with equipment to use this material
special collections (pdf - 39kb)

Using The Catalogue

The Catalogue contains the records of all the books and other materials which are in the Library.

From The Catalogue you can also access My Account so that you can check to see what items you have on loan and when they are due back.

You are able to renew loans, reserve items and check outstanding reservations. You can also get details of any outstanding charges and a loan and reservation history.

Search The Catalogue and access your account

To use the My Account facility you need your borrower number (this is the number in the bottom right hand corner of your TUSC. If you have an older TUSC, this will be the number above the barcode) and your personal identification number (PIN).

More information about using The Catalogue (pdf - 229kb)

Borrowing

You can borrow up to 29 loans which can be a combination of up to 26:

standard loans - borrow these for up to 4 weeks (white date label)
and weekly loans - borrow these for up to 1 week (yellow date label)
plus 3 x High Demand loans - borrow these for up to 3 days.

Some material such as journals and books with red bands are reference only.

Fines are charged on all overdue loans. View the rates.

Reserving books

You can reserve material which is on loan to another user. Find out how to do this online from My Account (pdf - 441kb)

Renewing books

You can renew items you have on loan either by coming into the Library, on the telephone or online via My Account. More information about renewing books

Using ICT in the Library

The Library also houses over 400 PCs which are available to all staff and students and deliver:

Microsoft Office 2010 providing word processing, spreadsheet, database and presentation applications
email and internet access
SPSS and other specialist software e.g. Photoshop, Flash
access to The Catalogue and Reading List software
access to online indexing services
access to electronic journals and electronic books
multimedia with access to CD-ROM, DVD and ports for memory sticks
many utilities and tools useful in the preparation and presentation of students' work
a networked printing facility.

To use a PC in the Library you should be able to login using your University username and password (distributed by your school or department). Please take care to log out at the end of your session to prevent others from accessing your account.

Printing, photocopying and scanning services are available via the MyPrint stations. The cost of printing and photocopying in the Library will be recharged to your school or department.

Please remember that the PCs in the Library are set up for use by students so you may be unable to access all the services. You may see icons on the desktop for software used in your office, but it may be that you'll not be able to use it in the Library.

Equipment

University staff can borrow laptops and portable projectors from the Library for use in GPT rooms. More information in Factsheet 80 (pdf - 165kb).

The Library regulations (pdf - 104kb) and policy statements (pdf - 86kb) give you more details about what is permitted in the Library.

Using other libraries

Inter library loans

If you wish to consult material which is not in stock, it may be possible for us to borrow it from another library on your behalf. You can also use this service to obtain copies of journal articles or conference papers which are not in Library stock.

Information on this service
Inter library loan form for journal articles
Inter library loan form for books

Access to other libraries

On occasions you may wish to have access to other libraries and resource centres (pdf - 179kb).

In particular you might be interested in the SCONUL access scheme of which Teesside University is a member. The SCONUL access scheme is a co-operative venture between higher education libraries. It enables university staff, postgraduate research students, part-time, distance, and placement students to borrow material from other libraries. In addition, there is a provision for full-time students and for staff to use other libraries on a reference only basis. Membership is open to any higher education institution in the UK and over half are now members. For further information, see the SCONUL access scheme website.

You may also be interested in our Links to other libraries web page.

Keeping up to date

Journal resources grow year on year and a significant number are now available in e format. Keeping yourself up to date with the latest information is a challenge for everyone.

It might be worth bearing in mind that you can use current awareness and alert services provided by online bibliographical database providers and journal publishers.

You can save the successful search profiles that have worked for you in online databases as an 'alert'. This means that the search will be run automatically on a regular basis and you will receive an e-mail listing the most recent articles added to the database matching your prolfile. The availability and means of setting up alerts differs from database to database. You can consult the help pages for the database you use to see how to set up alerts or you can speak to your Subject Librarian.

You can also use table of contents (TOC) services. These services will e-mail you the table of contents of journal titles that you want to keep up to date with. Zetoc provided by the British Library is the most comprehensive service. Many journal publishers also provide services for the titles they publish.

Programme planning and approval

Resources such as L&IS collections, facilities and services form a vital part of approval requirements, not only for new modules and programmes of study but also for the review of existing ones. Part of the discussion around learning resources will focus on the support from L&IS. The relevant Academic Librarian will be involved in the approval or review event, either as a panel member or as part of the team and is a member of your school's Academic Standards Committee.

Early consultation with your Academic Librarian is advisable to enable them to play a positive role in the collection development to support the new programme. They will discuss with you the resources already available, those which would need to be acquired; existing pressures on resources; and implications of non-standard methods of delivery.

If L&IS are involved at an early stage of the planning, we can assist in checking module reading lists. In addition Academic Librarians can provide up to date resource statements for the approval documentation.

Ordering material

Loan categories

We operate a variety of loan periods and all items added to stock are assigned one of these categories:

Standard loan
4 week loan period for items not in great demand.

Weekly loan
For items borrowed more frequently.
We have 3 methods of determining which books will be issued on weekly loan:

Titles which are marked as essential on reading lists
Where multiple copies of a title are purchased, the third and subsequent copies are automatically designated as weekly loan
In addition, we will act upon the recommendations of teaching staff and Academic Librarians when they submit requests for new books. Simply indicate how many copies of an item you require on weekly loan in the 'special requirements' area of the Order request form.

High Demand loans
For heavily used items, to ensure that the maximum number of students have the opportunity to use text essential to course work and assignments.

You may request that items are added as High Demand.

Loan entitlements
Staff can borrow up to 29 items which can be a combination of up to 26 standard and weekly Loans, plus up to 3 High Demand Loans.

Students can borrow up to 21 items which can be a combination of up to 18 standard and weekly Loans, plus up to 3 High Demand Loans.

Reference
An alternative to the High Demand loan is to make the item reference only. Some parts of the stock e.g. journals and project reports are to be used in the Library only.

Requesting material for stock

Academic staff may recommend print, audio visual and online materials for Library stock, whether they are new titles or additional copies of existing stock. More information is available in Factsheet 52: Ordering books for the Library: guidance for staff (pdf - 120kb).

Order request form

Journals and other serial purchases are handled separately and are normally ordered and cancelled on an annual basis as part of a review undertaken by teaching staff in partnership with the Academic Librarian for their subject area.

Reading lists

If you are a module leader, please ensure that an up-to-date version of your reading list has been added to our Reading List system. Reading List is a web-based system which brings together reading lists from modules into a single searchable online collection. The lists can include links to any type of resource such as books, journals, websites, video clips - they are not restricted to items in the Library. Each reference to an item in the Library links directly to the item's details in The Catalogue. References to websites, online journal articles or other electronic resources link directly to the resources in question.

For more information please see Factsheet 122: Reading lists: a guide for academic staff (pdf - 196kb). If you would like a module to be added or changed, please contact the Academic Librarian for your subject area. You can, if you wish, manage your own lists. We can provide training to do this; speak to your Academic Librarian about organising this.

Scanning

Teesside University has a licence from the Copyright Licensing Agency (CLA), which extends the existing photocopying licence allowing us to be able to create digital copies of journal articles, book chapters, or images which will be linked to Blackboard for your students. Acts of scanning under this licence can only be carried out by designated persons. For more information, please see our factsheet on the licence Factsheet 129 Digitisation service: guidance for academic staff (pdf - 80kb). If you wish to make arrangements for digital copies to be prepared, please contact the Digital Collections Librarian on 01642 738280 for further details.

Off air broadcasts

L&IS holds licences from the Educational Recording Agency (ERA) and Open University which allow University staff to make off-air video and audio recordings from TV and radio to DVD, tape and CD. In some cases you may make a recording for yourself or you may wish to take advantage of L&IS's off-air recording service. The Video and audio recordings (pdf - 203kb) factsheet gives more details about the service and about wider issues of the recordings collection. It also details BUFVC's backup recording services for missed broadcasts.

There is an online form which you should use to request recordings to be made or to notify L&IS of recordings you have made yourself for educational purposes.

More information about the relevant licences is available from the Copyright Guide.

JORUM

Teesside University has registered with JORUM which is a free online repository service which hosts a range of learning and teaching resources, covering a variety of subject areas and educational levels.

You can access the Jorum user service by going to JORUM.

Supporting students

Induction and information skills

We feel that it is important that students should receive a brief introduction to L&IS as part of their general University induction, in order to familiarise themselves with the service. Generally students will receive a short presentation from an Academic Librarian or one of their team and will be given a copy of the Student Guide which will explain the services and facilities within the Library and off campus.

More in-depth sessions on information skills and the use of electronic sources such as online databases should also be arranged for students later in their studies, preferably embedded within a relevant module. The nature, content and length of these sessions can be discussed with the Academic Librarians who will also be happy to work together with teaching staff to compile practical, subject-based exercises to assist students develop their information skills.
Sessions can be booked via the online booking form.

Advanced sessions can prepare students for their major project or dissertation, for example by including advice on using the reference management tool RefWorks.

Help and support within the Library

Student use of the Library is supported by a Guide to Services (pdf - 1136kb), online tutorials and FAQs - see the Help and support page.

Group rooms

The group rooms in the Library are available to all students, enabling groups to work with access to ICT equipment, to develop materials, hold group discussions, practise presentations and view DVDs and videos relating to their academic work. More information on group rooms.

Further help/contact details

We want staff to get as much as possible from the service we provide. If you require more information you can phone or email your query to us and we will be happy to help.

Contact details for Academic Librarians

Iain Baird	Academic Librarian (Health & Social Care)	Email: i.baird@tees.ac.uk Phone: 01642 342125
Jane Burke	Academic Librarian (Arts & Media) (Wed-Fri)	Email: j.burke@tees.ac.uk Phone: 01642 342123
Carol Dell-Price	Academic Librarian (Business)	Email: carol.dell-price@tees.ac.uk Phone: 01642 342199
Fran Porritt	Academic Librarian (Social Sciences & Law)	Email: f.porritt@tees.ac.uk Phone: 01642 342122
Val Sonley	Academic Librarian (Arts & Media) (Mon-Wed)	Email: v.sonley@tees.ac.uk Phone: 01642 342123
Clare Whittingham	Academic Librarian (Science & Engineering)	Email: c.barber@tees.ac.uk Phone: 01642 342121
Sharron Woolley	Academic Librarian (Computing) (18.5 hrs)	Email: s.woolley@tees.ac.uk Phone: 01642 342124

Other points of contact for telephone and email enquiries

Accessibility & Further Support	Contact for customers with a disability or who require specialist support	email: libraryhelp@tees.ac.uk Tel: 01642 342100
Archives	Enquiries about our Special Collections and Archives	email: s.r.heywood@tees.ac.uk Tel: 01642 342197
AV Loans	First point of contact for requests to borrow audio-visual equipment (staff only)	email: libraryhelp@tees.ac.uk Tel: 01642 342100
Darlington Campus Library	First point of contact for all enquiries relating to Library services specifically at Darlington Campus	email: libraryhelp@tees.ac.uk Tel: 01642 738777
Digitisation Service	Enquiries about our Digitisation Service (staff only)	email: j.meale@tees.ac.uk Tel: 01642 738280
Inter Library Loans	Assistance with ILL enquiries	email: libraryhelp@tees.ac.uk Tel: 01642 342100
Learning Hub Queries	Help with study skills. Call in, telephone or email for help.	email: libraryhelp@tees.ac.uk Tel: 01642 342100
Library Fax		Tel: 01642 342190
Library Help	First point of contact for all enquiries relating to Library services	email: libraryhelp@tees.ac.uk Tel: 01642 342100
Off-Campus Queries	First point of contact for queries on off-campus services	email: libraryhelp@tees.ac.uk Tel: 01642 342100
TeesRep	Enquiries about the University's institutional research repository	email: TeesRep.team@tees.ac.uk Tel: 01642 738280

Feedback

If you have any comments or queries about Library & Information Services, please complete our online feedback form or write to the address above.